411 E. Grace Street
Richmond, Virginia 23219
(804) 648-8319
Welcome to Centenary’s official CARITAS 2012 page. Here you can find out more about CARITAS, and how you can get involved. Please
check out the links below. If you can fill any need, any quantity, please click the “e-mail Centenary CARITAS” above, and list all you can
give in the body of the e-mail.
Key Points for Volunteers
1. Contact Information
Check Volunteer log book (should remain in Hodges coatroom)
2. Locking
3. Smoking area
Alley courtyard no longer used because of Cokesbury
4. Phones
Dial out from kitchen phone
Dial “9” first from the phone in the fellowship hall
5. Bathrooms
in the fellowship hall area only
the one near the choir room operates the best
in the fellowship hall---tends to overflow
6. Emergency
911
Fire Marshall and 4th Precinct have been alerted
7. Facilities
Guest area is the fellowship hall/Morton Classroom Only
Friday morning---cots are stacked and secured
8. Suggested Menus for breakfast and lunch
breakfast: hard boiled eggs, instant grits/oatmeal, cold cereal, juice, yogurt
lunch: one sandwich-2 slices meat, 1 slice cheese, chips, chips, cookie, bottled
water or juice
9. Foodservice gloves are provided
10.Late night snacks
use bulk containers rather than individually wrapped
11.Diabetic
Let site supervisor know that oj and Coca cola in the frig if needed
12.Coffee
Per Saran, for 60 cups of coffee, use 4 cups coffee
13.Low on product
contact Doug or Elizabeth
14.Volunteer Log
Be sure all volunteers log their name and hours!
Evaluate site staff
Leave forms in the book. Elizabeth will forward to CARITAS
RESPONSIBILITIES
Dinner Providers:
Make Coffee, set out snacks if time and product allow
Touch base with CARITAS Site personnel
Prepare and serve meal
Make next day’s lunches
Clean up-run dish machine
Set out late night snacks
take out the trash
Identify next morning’s breakfast
Leave kitchen CLEAN
Debrief overnight crew - at least one person stays until the first overnight volunteer
arrives
Overnight:
Touch base with CARITAS Site personnel
Dinner Crew will identify breakfast items
Lock the back door
Start the coffee
Set out breakfast items
Pull lunches and set on cart
Clean up
Be sure the door locks behind you
CARITAS Volunteer Positions
Key Volunteer
A. Serves as direct link to the congregation and CARITAS
B. Schedules host week well 10-11 months in advance
C. Ensures all volunteer slots are covered
D. Encourages collaboration with all positions/committees
E. Coordinates all volunteer training
F. Facilitates communication and disseminates information to volunteers
G. Maintains daily logs for CARITAS reporting
NOTE: Outreach Committee chair is alternate
Nightly Coordinator (typically an Outreach Committee member)
A. Unlocks facility and greets CARITAS site supervisor
B. Ensures dinner crew is aware of service time and is prepared to have coffee/snacks available to guests
C. Checks food and beverage quantities for next two days’ meals and alerts Emergency Supplies contact or
Outreach Committee Chair for immediate needs
D. Brings overnight staff volunteers up to date on breakfast and lunch for next morning and shares any
special notes from the site supervisor
E. Ensures Dinner staff has logged volunteer hours
F. Provides clear communication regarding clean up expectations including dishwasher, trash take out
G. Records volunteer hours
Dinner Crew
A. Prepares nightly dinner service; prepares next day’s lunches and identifies breakfast products
B. Introduces self to CARITAS site supervisor, confirms dinner time
C. Sets out fresh coffee and nightly snacks
D. Record volunteer hours
Overnight Stay
A. Two individuals to arrive no later than 8:00 p.m.
B. Dinner crew brings volunteers up to speed on breakfast and location of lunch for next day
C. Introduces self to site supervisor and confirm removing coffee at night and wake up time for next morning
D. Secures back door by 10:00p.m.
E. Cleans up coffee and snack and preps coffee maker for the next morning
F. Next morning, starts coffee, makes breakfast, and distributes lunch
G. Alerts Key volunteer with immediate concerns
H. Records volunteer hours
CARITAS Volunteer Positions
Guest Amenities
Amenities include: shampoo, tissues, bath soap, hand sanitizer, lip balm, magazines, cards, socks
A. Monitors inventory as it is received
B. Ensures adequate inventory of products are received and ready to be packaged for distribution at load in
C. Records volunteer hours
Shower and Transportation Coordinator: Downtown YMCA on March 13 and March 15
A. Introduces self to site supervisor and night/overnight volunteer guests for return to CUMC
B. Remains with guests at YMCA and has guests back to CUMC by curfew
C. Records volunteer hours
Cot Load In/ Set up (Time to be announced for March 10)
At least five individuals available to help the driver:
A. Unloads and set up cots
B. Sets out linens per cot
C. Distributes guest toiletries
D Records volunteer hours
Cot Breakdown/Load out (Time to be announced for March 17)
At least five individuals available to help:
A. Breaks down cots
B. Assist driver with loading cots and bed linens
C. Returns food/beverage products to proper storage area
D. Records volunteer hours
Shop on Short Notice
A. Willing to shop and deliver on short notice items such as eggs, milk, etc
B. Records volunteer hours
Emergency On-Call
A. Has the ability to be on stand by for either overnight stay, or market runs as a back up to key coordinator
and Outreach committee chair
B. Records volunteer hours
Sign-up Sheet for entire week
Sun
Mon
Tue
Wed
Thu
Fri
Sat
(an “X” indicates an item is covered)
11th
12th
13th
14th
15th
16th
17th
Outreach member point of contact
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St.
Dinner service
X
X
Paul’s
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Setting out snacks
X
X
X
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Clean-up
X
X
X
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Dinner menu
X
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Overnight Stay (two people needed)
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X (*)
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(*)one more still needed